Intern- Office & Site Management Verified today
About The Exploration Company
We are building spacecrafts for humanity.
The Role
As Office & Site Management Intern, you will support the smooth operation of our office and sites. Working closely with colleagues, visitors, suppliers, and teams across the company, you will manage day-to-day operational and administrative responsibilities.
This position is initially structured for 20-30 hours per week, with the perspective of transitioning into a full-time permanent position based on mutual fit and business needs.
Key Responsibilities
- Manage day-to-day office and site operations, including front-desk activities, visitor coordination and supplier interactions
- Prepare and organize meetings, including room arrangements, materials and practical on-site support
- Work from the Front Desk as your main working station
- Coordinate schedules, appointments, and operational activities as required
- Support teams at all levels with operational and administrative tasks
- Handle incoming and outgoing correspondence, including emails and phone calls
- Maintain accurate records, documents, and administrative information
- Coordinate with suppliers and service providers to ensure office and site requirements are addressed efficiently
- Identify day-to-day issues proactively and help find practical solutions
- Take on other administrative and operational responsibilities as needed
Required Skills and Experience
- Fluent in German and English, both written and spoken
- Apprenticeship in office management or similar field, or high school diploma or equivalent; further education or relevant degree appreciated
- Initial experience as an administrative assistant, office coordinator, site coordinator, or related role
- Excellent organizational and multitasking skills
- Strong service orientation and hands-on mentality
- Strong written and verbal communication skills
- Ability to work independently while collaborating effectively with colleagues across different teams
- High attention to detail and pragmatic approach to problem-solving
- Reliable, proactive, and comfortable working in a changing and fast-paced environment
- Interest in space, technology, and innovative products is a plus
Why Join Us
- We're Agile: we make decisions fast whilst keeping our goals and systems in mind
- We're Open and Collaborative: we are transparent about risks and obstacles, so that we can cooperate to overcome them
- We have a lot of Fun: we refuel our energy knowing we are democratising space
Relocation assistance is provided for those willing to relocate, including visa sponsorship where applicable.
All offers are contingent upon successful completion of a background check. The Exploration Company partners with Zinc Work Limited, a third-party provider, to manage this process.